MANAGING MULTIPLE TASKS, PRIORITIES & DEADLINES

TRAINING OVERVIEW

TRAINING TOPICS

• Introduction of work task concepts
• Importance of planning in management of tasks
• Setting priorities & deadlines in our time management
• Skills required to deal with people in our work assignments
• Personally, managing tasks to implement change

By the end of this training course, delegates will be able to

• Apply the skills necessary to get work completed on time
• Effectively utilize basic project planning tools to plan and schedule work
• Identify key stakeholders and understand how to gain their support and input
• Motivate and engage colleagues to gain their commitment and support
• Use positive communication and influencing techniques to ensure work is completed on time

TRAINING IS TAILORED TO

• Professionals who are eager to learn techniques to work with other colleagues
• Team leaders, supervisors, section heads and managers
• Professionals who have an interest in a management position
• Anyone who wants to become a leader in their work role
• Project, purchasing, finance & production officers and personnel
• Technical professionals including those in Maintenance, Engineering & Production
• Secretaries, clerks, administrative and support staff
• Anyone who juggles multiple tasks and deadlines

TRAINING METHODOLOGY

• Lectures: Introduce key concepts and frameworks for managing pressure and workload.
• Skill-building Workshops: Practice time management techniques, assertive communication, and negotiation strategies.
• Collaboration Games: Facilitate interactive activities to develop teamwork and conflict resolution skills.
• Emotional Intelligence Assessments: Provide feedback and personalized techniques for self-awareness and managing emotions.
• Mindfulness exercises: Teach techniques to manage stress and stay calm under pressure.
• Case Studies and Scenarios: Apply learning to real-world situations and discuss solutions.
• Action Planning: Develop personalized plans for implementing learned skills in the workplace.
• Reflective Journaling: Encourage self-reflection and track progress towards achieving goals.

DAY ONE:

INTRODUCTION OF WORK TASK CONCEPTS

• Understanding the role of self-management in managing tasks
• Gain insight into the psychological effects of workload on well-being
• Identifying reasons for the current focus in business on managing tasks
• Understanding how work is accomplished in organizations
• Identifying the role of strategic management in leadership of tasks
• Understanding the role of organization type in task management

DAY TWO:

IMPORTANCE OF PLANNING IN MANAGEMENT OF TASKS

• Clarifying goals, objectives, assumptions, and constraints in work
• Integrating a scope, work structure and management plan in assignments
• Learning to identify and manage stakeholders
• Identifying risk techniques that affect tasks, priorities, and deadlines
• Understanding how to develop clarity of purpose and objectives in task assignments
• Identifying the skills necessary to lead and manage work tasks

DAY THREE:

SETTING PRIORITIES & DEADLINES IN OUR TIME MANAGEMENT

• Using the manner, we approach work as an initial time management plan
• Planning for time management, scheduling and meeting deadlines
• Integrating time management into development of priorities
• Making the most from meetings, e-mails, interruptions, and transition time
• Developing a personal plan, with a ‘to do’ list and priorities
• Dealing with time wasters, procrastination, and bosses

DAY FOUR:

SKILLS REQUIRED TO DEAL WITH PEOPLE IN OUR WORK ASSIGNMENTS

• Identifying skills required to obtain the help of others on tasks
• The importance of understanding our ways of working with others
• The importance of interpersonal skill in accomplishment of tasks
• Identifying interpersonal work styles of self and other
• Understanding task flexibility and versatility in pe