Project Management for Facilities Managers

This DIXONTECH course empowers facilities professionals with advanced project management (PM) knowledge, tools, and methodologies tailored to the facilities environment. It bridges the gap between facility operations and project delivery, focusing on planning, budgeting, execution, and control of facility-related projects — including renovations, maintenance upgrades, relocations, and sustainability initiatives — aligned with international PM standards (PMI and ISO 21502).

TRAINING TOPICS

• Foundations of Project Management in FM
• Project Planning, Scope, and Scheduling
• Budgeting, Cost, and Resource Management
• Risk, Quality, and Stakeholder Management
• Project Execution, Control, and Performance Reporting

BY THE END OF THIS TRAINING COURSE, DELEGATES WILL BE ABLE TO

• Apply project management principles to facility operations
• Plan, execute, and close facility projects efficiently
• Manage scope, cost, and time constraints
• Identify and mitigate facility project risks
• Lead cross-functional project teams
• Evaluate project performance and outcomes
• Align FM projects with organizational goals

TRAINING IS TAILORED TO

• Facilities and property managers
• Project and operations managers
• Maintenance and engineering professionals
• Asset and space planners
• Real estate and construction coordinators
• Energy, sustainability, and HSE managers
• FM consultants and team leaders

TRAINING METHODOLOGY

This program uses interactive workshops, case studies, and simulation-based project planning exercises. Participants apply PM tools such as Gantt charts, WBS, and risk matrices, working through real FM scenarios to build hands-on skills in facility project execution and stakeholder communication.

DAY 1

INTRODUCTION TO PROJECT MANAGEMENT IN FACILITIES

• Role of project management in FM operations
• Understanding the project life cycle stages
• Key FM project types and classifications
• PM terminology and global frameworks (PMI, ISO 21502)
• Defining FM project goals and success criteria
• Key responsibilities of facility project managers
• Project governance and organizational structures

DAY 2

PROJECT INITIATION AND PLANNING

• Defining project scope, objectives, and deliverables
• Developing the project charter and business case
• Work Breakdown Structure (WBS) for FM projects
• Scheduling using Gantt charts and critical paths
• Resource allocation and workload balancing
• Budget estimation and cost planning
• Identifying and engaging stakeholders early

DAY 3

PROJECT EXECUTION AND CONTROL

• Leading and coordinating multidisciplinary teams
• Procurement and contractor management processes
• Quality control and assurance in FM projects
• Monitoring progress and managing project changes
• Communication planning and reporting mechanisms
• Managing conflicts and performance issues
• Tools for tracking project performance (KPI dashboards)

DAY 4

RISK, SAFETY, AND COMPLIANCE MANAGEMENT

• Identifying FM project risks and opportunities
• Developing risk response and contingency plans
• Occupational health and safety in facility projects
• Environmental impact assessment and compliance
• Crisis management and emergency preparedness
• Contractual and legal considerations in FM projects
• Integrating sustainability and ESG objectives

DAY 5

PROJECT CLOSURE, REVIEW, AND PERFORMANCE IMPROVEMENT

• Conducting project handover and closeout procedures
• Post-project evaluation and lessons learned
• Measuring ROI and long-term performance
• Facility asset commissioning and documentation
• Continuous improvement and knowledge management
• Real-world case study analysis and presentations
• Personal FM project improvement plan